Increase awareness about topics relevant to Systems Council by creating a pool of subject matter experts who are willing to speak to IEEE Chapters, Sections, Societies and Councils.
Following are the guidelines for requesting and becoming a speaker.
Requesting a Speaker
The Systems Council DL program is primarily for Chapters and Sections, however is open to any IEEE entity.
To request a speaker, contact speaker first for availability and to establish a tentative date. Speakers, their topics and contact information, may be found above.
Then, at least 6 weeks prior to the tentative date, complete and submit a speaker request form to the Systems Council DL Chair, Stephanie White, for authorization.
Note that financial reimbursements will not be provided without prior authorization.
The requestor is responsible to provide the speaker with details of presentation site, expected attendance, and other arrangements. The speaker provides the chapter with travel arrangements and presentation needs (audiovisual, helpers, materials, etc.).
During the presentation, the chapter officer should keep a record of the topic, total attendance, and notes on technical content, oral, and overall presentation. Afterwards, the chapter should fill out the Evaluation Form, and send it to DL Chair as soon as possible, but no later than one month after the event.
A chapter may arrange up to three DL visits per calendar year. Approvals must be obtained in advance.. Additional visits can be requested subject to availability of funds, with preference given to those chapters who have not requested a speaker during the program year.
Becoming a Speaker
The requirements to be a speaker for the Systems Council DL program:
- presentation topic is relevant to Systems Council mission and objectives
- topic has been successfully presented in at least one significant public setting, such as a conference
Systems Council reserves the right to invite speakers to join our program, based on their demonstrated expertise and speaking engagements. Invitees will be asked to complete a speaker form and follow the same process as volunteer speakers.
If you are invited or would like to volunteer to become a speaker for the Systems Council DL program, please complete our speaker enrollment form and submit, along with your presentation slides, to Systems Council DL Chair, Stephanie White .
The DL Chair will convene the DL Review Committee to review your slides and decide whether to accept your application. For accepted speakers, your presentation topic may be accepted “as is” or “with changes,” Additionally, on behalf of Systems Council, the DL Chair may request that you elaborate or extend your presentation. He/she may also ask you to use a Systems Council slide template, if you are not using a standard template from your employer. And, you will be asked to preface/suffix your presentation with IEEE Systems Council slides (i.e., standard descriptive slides about the Systems Council and the Distinguished Lecture Program)
Note: DL Committee members may request to become a speaker with Systems Council, however they will be ineligible to participate in the review of their slides.
Systems Council, with the support of AESS, will reimburse up to $500 US per speaking event in North America and will reimburse half, up to $1500 US per trip outside North America (for speakers with home location in North America). As speakers outside of North America are added to the database, Systems Council will determine an appropriate regional budget allocation.
Speakers should purchase economy class round-trip tickets, and schedule travel during cost-saving days whenever possible, to stay within the reimbursable limit. Speakers should also be conscientious of not exceeding local expenses as agreed to with the host chapter.
Expense reimbursement will be via the Systems Council Treasurer.
Note: To avoid IRS tax forms, no honoraria will be awarded, and actual receipts must be submitted for all expenses.
Actual receipts and a completed expense form must be submitted to:
For more information about System Council’s DL Program, please contact Distinguished Lecturers Chair: